- Best Productivity Apps For Mac Os X 10 11
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- Sep 25, 2010 And of course, a lot of Mac OS X applications developers thought of that, too, and created quite a few useful apps that will help anyone be more productive and stay focused while working on their Mac computers. This is a very useful app that embeds your calendar on your Mac OS X desktop, below your desktop items but above the wallpaper.
- There are a wealth content of apps arriving and updating on Mac App Store every single day, which makes it nearly impossible to keep track on the latest and greatest. We've compiled the best of the best Mac apps 2020 that remember your passwords, organize your notes or to-dos, make data backup, edit the media files, and connect your friends etc.
The iPad has differentiated itself from the iPhone so much that there now needs to be a separate version of iOS for it, appropriately dubbed iPadOS. But it's not just the operating system itself that helps you become more productive with your iPad, it's the apps! Here are some of the best productivity apps for your iPad that we found on the App Store.
Things
When it comes to productivity, the first thing you're going to think of is a task manager. Things combines beauty and power with plenty of flexibility to suit your needs.
Mac apps can help you to become more productive. Some of the best productivity apps enable you to get more done. But you have to know what apps are the right fit for your needs and how to use them. In this tutorial, we cover the best Mac productivity apps and explain.
Unlike other task managers, Things is never complicated and doesn't need a lot of time to learn and start using. You create Areas with Projects under them, and then add in your project tasks. There's always a circle for your projects to show your progression, and all tasks can be given a due date, tagged, have a checklist if necessary, and even flagged for deadlines. Everything can be moved around via drag-and-drop, and there are intuitive gestures to get things where they need to be.
I've been using Things as my daily driver task manager for the past few years, and it makes managing my tasks easier than ever. It's also available on iPhone and Mac.
Fantastical
The second thing you may think about when being productive is your schedule. After all, how are you supposed to get things done if you don't have a calendar to put down all of your important events and such?
Fantastical is my favorite calendar app on iPad, as well as my iPhone and Macs. With Fantastical, you get a beautiful and streamlined interface that is as easy on the eyes as it is to use. You can view the weekly ticker, the entire month, as well as your upcoming agenda all at once on the iPad. Creating new events or reminders (integrates with Apple's Reminders app) is super easy thanks to the natural language input system that it uses. And if you ever need to search for something, the handy search feature lets you go through all of your events, whether past, current, or future.
Spark
Email can be a pain, but Spark is an app that helps make managing your inbox easier.
With Spark, you can add multiple email accounts and manage them all at once with Spark's Smart Inbox system. This organizes all of your emails into separate categories: Personal, Notifications, and Newsletters. You can also turn on Smart Notifications per account, which will only alert you to messages from senders that you may not want to miss out on, rather than being bombarded with notifications for everything. It also has other useful features like scheduling emails for later, snoozing, pinning important messages, search, integrations with many third-party apps and services, and much more.
I've been using Spark for years, and it definitely helps me with managing my mess of an inbox.
Scanbot
Scanning important documents to have a digital copy should be something that all of us are doing. But having a physical scanner may not be something that all of us have. Fortunately, there's Scanbot.
With Scanbot, you can launch the app and use your iPad's camera right away to scan a document. It's very good at detecting sheets of paper and will get the edges right and all that in a matter of moments. If not, the app tells you to get closer and to not move so that it can capture the scan nicely. Scanbot supports multiple page documents, has filters that you can apply that affect the scan quality (if you want it like a color photo or just black and white, etc.), and works with various third-party cloud storage solutions for uploading. You can organize all of your scans into folders right in Scanbot itself, and there is also a faxing functionality if you need it.
Bear
If you intend on being productive, you can't go without some kind of writing or text editing app, right? And Bear is a great option to consider.
Bear gives you a stunningly beautiful and simple interface that won't interfere with your writing. In fact, it'll help you focus more on the words, rather than tinkering around with various settings as you write. You can even drop in images directly into your documents, as well as web clips, files, sketches and drawings, and more. Bear also makes use of tags for organization, and the search functionality helps you find exactly what you need.
Bear is free to download and use, with some limitations. If you want to get the most out of Bear, including access to different themes, full iCloud syncing, advanced Export options, and more, you'll need to get Bear Pro. Pro costs $1.49 a month, or $15 a year.
Documents
While Apple includes Files in iPadOS now, you may still need something that's more robust and powerful than the default option. That's when you need Documents by Readdle.
This all-in-one file hub can replace your document viewer, PDF reader, 'read it later,' music and video player, file downloader, cloud integrator, and more. You can pull in your files stored on a variety of third-party services, including iCloud, Dropbox, Google Drive, Box, and more. Documents does everything you would need it to with your files, including zipping and unzipping, editing and creating, viewing, sharing, storing, and more. All of your stuff can also be protected with a password too, in case you don't want others getting into your files.
Yoink
If you're on an iPad, you may be working with multiple apps at once. And when you need to get some items from one app to another, there is no better app for the job than Yoink.
Yoink is essentially a place to temporarily store items that you want to use later in another app. It helps eliminate the need to go back-and-forth so much and streamlines the process. The best way to use Yoink is to have it as a Slide Over app on top of two other apps that you're working in with Split View mode. Drag items like photos and video clips, text, files, web snippets, URLs, emails, and other items into Yoink to store them temporarily. Then move Yoink over and drag those items into your destination app.
To make things even easier, Yoink also has a keyboard so you can move items stored in Yoink into other apps without having to launch Yoink. There's even iCloud syncing for all of your items, Handoff support, an action extension, and more. Yoink is one of those apps that you'll wonder how you did without.
Copied
Copied is similar to Yoink, but it is more of a clipboard manager, but it's excellent to have if you're constantly dealing with copy and paste all day long.
With Copied, you're able to view everything that you've copied onto your iPad's clipboard, and go back and copy them again with ease. This applies to everything, from text, URLs, and images. Copied even lets you edit text with rich formatting if need be, and all of your clippings get synced between your iPads, iPhones, and Macs with iCloud. There is also an intuitive drag-and-drop interface if you prefer working that way.
PCalc
Believe it or not, but your iPad doesn't come with a calculator app built-in. Shocking, right? Fortunately, there's an app for that, and PCalc is one of the best.
PCalc is an incredibly powerful calculator app that will benefit scientists, students, engineers, programmers, and anyone else who needs a feature-rich calculator app. Some of its features include RPN mode, multi-line display, customizable button layouts, extensive sets of unit conversions and constants, paper tape, multiple undo and redo, engineering and scientific notation, as well as hexadecimal, octal, and binary calculation support.
There is a free version with some limitations that you can unlock with in-app purchases, or you can go for the full version for a single, flat-rate price of $10.
What are your favorites?
These are just some of our favorite apps for being productive on the iPad. What are your favorites? Let us know in the comments.
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My name is Adrian, and I often have a lot on my plate. I rely on my computers and devices to get work done and expect them to ease my burden, not add to it. I’m always on the lookout for tools that let me get accomplish better quality results while using less effort.
Like you, a lot of my life is digital, whether it’s writing articles on my Macs, reading on my iPad, listening to music and podcasts on my iPhone, or tracking my rides with Strava. For the last few decades, I’ve been putting together a constantly evolving combination of software to make it all happen smoothly, efficiently and effectively.
In this article, I’ll introduce you to high-quality software tools that will help you do the same. Some I use, and others I respect. Your job is to find the ones that will keep you productive and make you smile.
Can an App Really Make You More Productive?
How can an app make you more productive? Quite a number of ways. Here are a few:
Some apps enable you to work more efficiently. They include smart features and smooth workflows that enable you to complete your work in less time and effort, or at higher quality, than other apps.
Some apps place what you need right at your fingertips. They give you easy access to what you need by anticipating your needs and meeting them creatively, whether that’s a phone number to dial, a file that you need, or some other pertinent information.
Some apps let you manage and track your time so there is less wasted. They motivate you, show you where you spend and waste time, show you what’s next, and save your health by encouraging sensible breaks when you need and deserve them.
Some apps remove distractions and keep you focused. They take time-wasters out of your field of view, keep your gaze on the task at hand, and motivate you away from distraction and procrastination.
Some apps take the work off your hands, and delegate it to your computer through automation. They save you from having to do small jobs, and even if you’re only saving a few minutes or seconds each time, it all adds up! Automation apps can file your documents where they belong, type long phrases and passages for you, and perform complex combinations of tasks automatically. Your imagination is the only limit.
Some apps optimize your digital workspace so it becomes a friction-free environment that fits you like a glove. They take your favorite parts of the Mac user interface and put them on steroids. They make the experience of using your computer smoother and quicker.
Who Needs Another Productivity App?
You do!
The perfect new app is like a breath of fresh air. Discovering a few apps that work together smoothly and seamlessly is a revelation. It’s rewarding to have a carefully collated suite of software that’s constantly evolving, so that year-by-year you’re aware of increasing productivity.
But don’t go overboard! Don’t spend so much time looking at new apps that you don’t get any work done. Your effort needs to have a payoff in time and effort saved, or an increase in the quality of your work.
Hopefully, this article will save you some of the time you would have spent searching. We’ve been careful to include only quality apps that are worth the effort of downloading, paying for, and using. That’s not to say you should use all of them. Start with a few that meet a current need, or look like they will enhance your workflow.
Some of the apps are premium products that come with a premium price. They are recommended. We also give you alternatives that are less expensive, and where possible, free.
Finally, I need to mention SetApp, a software subscription service we reviewed. Many of the apps and app categories you’ll find in this article are included in a Setapp subscription. Paying ten dollars a month for a whole suite of apps may make sense when you add up the total cost of purchasing them all.
Use Apps that Enable You to Work Efficiently
When you think of the word “productivity”, you might think of getting through all the tasks they need to accomplish, and doing it well. You may also think of doing it efficiently, so the same work is done in less time, or with less effort. Work smarter, not harder. Start with the apps you need to do your work.
Carefully Choose Your Work-Related Apps
You’re going to need more than one app to get it all done, and those apps will vary depending on the sort of work you do, and your own personal preferences. You’ll need to find the right combination of apps, that work together in a way that’s more effective than the way that they work separately.
So your search will begin not with “productivity apps”, but apps that let you do your actual work, productively. The apps you need vary from person to person, and you may find what you need in one of the following unbiased reviews:
Besides industry-specific software, there are a few app categories that can help most people work productively. Most of us need an app to store our thoughts and reference information, and many can benefit from brainstorming software.
Capture Your Thoughts and Access Your Notes
Most of us need to capture our thoughts, store reference information, and find the right note quickly. Apple Notes comes preinstalled on your Mac, and does a great job. It lets you capture quick thoughts, create formatted notes with tables, organize them in folders, and sync them between our computers and devices.
But some of us need more. If you spend some of your day on a Windows computer you’ll value a cross-platform app, or you might be hungry for features that Notes doesn’t offer. Evernote (from $89.99/year) is popular. It can manage a huge number of notes (around 20,000 in my case), runs on most platforms, offers both folders and tags for structure, and has a fast and powerful search feature. OneNote and Simplenote are free alternatives with different interfaces and approaches.
If you’re after something that looks and feels more like a Mac app, nvALT (free) has been a favorite for many years but is overdue for an update. Bear ($1.49/month) is the new (award-winning) kid on the block, and my current favorite. It looks beautiful and is very functional without getting overly complicated.
Finally, Milanote is an Evernote alternative for creatives that can be used to organize ideas and projects into visual boards. It’s a great place to collect your notes and tasks, images and files, and links to interesting content on the web.
Jump Start Your Brain and Visualize Your Work
Whether you’re writing a blog post, planning an important project, or solving a problem, it’s often hard to get started. It’s helpful to brainstorm in a visual way, engaging the creative right-hand side of your brain. I do that best by mind-mapping and outlining — sometimes on paper, but often using an app.
Mind maps are very visual. You start with a central thought, and work out from there. I got started with FreeMind (free), and have added a few more favorites to my Dock:
- MindNote ($39.99)
- iThoughtsX ($49.99)
- XMind ($27.99, $129 Pro)
Outlines offer a similar structure to a mind map, but in a more linear format that can be used as the basis for a document. It’s usually possible to move your mind-mapping ideas into an outline by the export and import of a standard OPML file.
- OmniOutliner ($9.99, $59.99 Pro) is arguably the most powerful outliner for Mac. I use it to keep track of complex projects, and I’ll often start outlining an article there. It features complex styling, columns, and a distraction-free mode.
- Cloud Outliner Pro ($9.99) is a little less powerful, but stores your outlines in Evernote as separate notes. For me, that’s a killer feature.
Use Apps that Give You Easy Access to What You Need
The average person wastes ten minutes a day looking for misplaced items — keys, phones, wallets, and the constantly hiding TV remote. That’s almost three days a year! That same unproductive behavior can carry over to the way we use our computers and devices, searching for lost files, phone numbers, and passwords. So one huge way you can become more productive is to use apps that help you find it quickly when you need it.
Find Contact Details Quickly
Start with the people you keep in touch with. One app most of us need is a contacts app to keep track of phone numbers, addresses and other information about the people you connect with. You’ll probably do most of that on your phone, but it’s helpful if the information syncs to your Mac as well, especially since you can use Spotlight to quickly find the details.
Your Mac comes with a Contacts app that’s pretty basic, but it does everything most people need, and syncs to your iPhone.
It’s all I use at the moment, and most often I’ll use a quick Spotlight search to the details I need. You’ll notice I mention Spotlight a few times in this section — it’s Apple’s way of giving you quick access to all sorts of resources on your Mac, iPhone, and iPad.
If you need more, there are plenty of alternatives. Ideally, they’ll sync to your Contacts app so you have the same information everywhere and on every device.
If you regularly schedule meetings, it can help to use a contact manager that integrates closely with your calendar. It’s all about finding productivity apps that work well together. Popular calendar developers agree:
- BusyContacts ($49.99) is created by Busymac, the creators of BusyCal.
- CardHop ($19.99) is created by Flexibits, the developers of Fantastical.
Here we see Busycontacts pulling in addresses from a number of sources, and displaying a lot of related information, including events, emails, and messages. It’s certainly a lot more powerful than the default app.
Keep a Calculator On-Hand
We all need handy access to a calculator, and fortunately, Apple includes a pretty good one with macOS.
It’s versatile, offering scientific and programmers layouts, and supporting reverse polish notation.
But to be honest, I almost never use it. With a quick press of Command-Space (or clicking the magnifying glass icon in the top left of my screen), I can use Spotlight as a quick and handy calculator. Just type your mathematical expression, using the usual keys like “*” for multiplication and “/” for division.
Best Productivity Apps For Mac Os X 10 11
![Best Productivity Apps For Mac Os X Best Productivity Apps For Mac Os X](/uploads/1/2/6/6/126623869/142419210.jpg)
When I need something more powerful, I might turn to a spreadsheet app, but I find Soulver ($11.99) a good middle ground. It lets me solve day-to-day problems with numbers over multiple lines, and annotate the numbers with words so they make sense. I can refer back to previous lines, so it can work a bit like a spreadsheet. It’s handy.
If you’re not so comfortable with numbers, and would rather type in your equations as text, have a look at Numi ($19.99). It looks great, and will usually understand what you mean.
PCalc ($9.99) is another popular app that works as a standard, scientific and financial calculator.
Organize and Find Your Files and Documents
File managers let us keep our files and documents in a meaningful organizational structure, keeping related information together in one place, and allowing us to find and open what we need quickly. These days I manage files less than ever since many of my documents are kept in databases in apps like Ulysses, Bear, and Photos. When I need to deal with actual files, I normally turn to Apple’s Finder.
Since Norton Commander was released in the 80s, many power users have found dual pane file managers the most efficient way to work. Often when I’m bogged down with the need to reorganize my files, I turn to that type of app. Commander One (free, Pro $29.99) is a great option with lots of features, but often I find myself opening a Terminal window to type mc and launch the free text-based Midnight Commander.
ForkLift ($29.95) and Transmit ($45.00) are also worth using, especially if you need to manage files online. While they manage the files on your hard drive very well, they can also connect to a range of web services, and allow you to manage the files you have there as easily as if they were on your own computer.
More Powerful Copy and Paste
Online research can have me copying and pasting all sorts of things from the web. A clipboard manager makes this a lot more efficient by remembering multiple items.
I currently use Copied ($7.99), because it works on both Mac and iOS, and syncs my multiple clipboards to every computer and device I use. I find that it works well, but miss the now discontinued ClipMenu that’s quicker and simpler to use.
Another popular option that works on both Mac and iOS is Paste ($14.99).
Securely Manage Your Passwords
To stay secure these days, you need to use a different long password for every website. That can be hard to remember, and frustrating to type. And you don’t want to store all of those passwords insecurely on the back of an envelope, or in a spreadsheet on your hard drive. A good password manager will solve all these problems.
Apple includes iCloud Keychain in macOS, and it’s a reasonable password manager that syncs across all your Macs and iOS devices. While it’s suitable for most users, and probably the best free solution, it’s not perfect. The passwords it suggests are not the most secure, and accessing the settings is a little fiddly.
1Password is arguably the best password manager out there. Although it’s a free download from the Mac App Store, the app comes with subscription pricing — $2.99/month for individuals, $4.99/month for five family members, and business plans are also available. Besides documents, you can also store 1 GB of documents securely.
If you’re not a fan of subscriptions, check out Secrets. You can try it out for free with up to ten passwords, and you can unlock the app with a $19.99 in-app purchase.
Search for Anything!
Being able to quickly search for documents and find them is a huge boost to your productivity. Apple has included Spotlight, a comprehensive search app, since 2005. Just click the magnifying glass icon on the menu bar or type Command-Space, and you can quickly find any document on your hard drive by typing in a few words from the title or contents of that document.
I love the simplicity of just typing my search query in a single entry, and it works well enough for me. But you may prefer an app like HoudahSpot ($29) and EasyFind (free) that get you to fill in a form to accurately pin down the exact file you’re after.
If you’re a Mac power user, you’re probably already using an app launcher like Alfred and LaunchBar, and we’ll cover them later in this review. These apps include comprehensive, customizable search functions, and offer the most powerful way to find files on your computer quickly.
Use Apps that Manage and Track Your Time
Productive people manage their time well. They are aware of the meetings and appointments they have coming up, and also block out time to spend on important projects. They track their time so they know what to charge clients and identify where time is being wasted, or too much time is being spent on certain tasks.
Timers can also be used to keep you focused. The Pomodoro Technique developed by Francesco Cirillo in the 80s helps you to maintain focus by working in 25-minute intervals followed by five-minute breaks. Besides cutting down on interruptions, this practice is also good for our health. We’ll cover Pomodoro timers in the next section.
Manage Your Tasks and Projects
Time management starts with task management, where you work out the most important things to spend your time on. We’ve already reviewed the best to do list apps for Mac, and it’s worth reading carefully to select the best tool for you. Powerful apps like Things 3 and OmniFocus let you organize your own tasks. Flexible apps like Wunderlist, Reminders, and Asana let you organize your team.
More complex projects can be planned with project management software, which are tools that help you carefully calculate the deadlines and resources needed to finish a large project. OmniPlan ($149.99, Pro $299) may well be the best project management software for Mac. A second option is Pagico ($50), which brings many project management features into an app that can manage your tasks, files, and notes.
Track How You Spend Your Time
Time Tracking apps can help you be more productive by making you aware of the apps and behaviors that waste your time. They may also track time spent on projects so you can more accurately bill your clients.
Timing ($29, Pro $49, Expert $79) automatically tracks the time you spend on everything. It observes how you use your Mac (including which apps you use and which websites you visit) and categorizes how you spend your time, displaying it all on helpful graphs and charts.
Another developer offers two apps that work together, Timings (39 euros), a full-featured work time tracker for your business, and Usage (free), a simple menu bar app for tracking your app usage. Finally, TimeCamp (free solo, $5.25 Basic, $7.50 Pro) can track the time of your whole team, including computer activities, productivity monitoring, and attendance tracking.
Clocks and Calendars
Apple helpfully puts a clock at the top right of your screen, and can optionally display the date. I look at it often. What more do you need?
iClock ($18) replaces the Apple clock with something much handier. It doesn’t just display the time, clicking on it offers additional resources. Clicking the time will show you the local time anywhere in the world, and clicking the date will display a handy calendar. Other features include a stopwatch, countdown timer, hourly chimes, moon phases, and basic alarms for any date and time. If you’d like to use your Mac as a full-featured alarm clock, check out Wake Up Time. It’s free.
If you’re in contact with others around the world, you’ll appreciate World Clock Pro (free). It not only displays the current time of cities around the world, but you can scroll forward to any date or time to find the right time elsewhere. Perfect for scheduling Skype calls and webinars.
Apple also provides a calendar app that syncs with iOS and offers enough features to keep most people happy. But if calendars are an important part of your work, you may value an app that makes it quicker to add new events and appointments, and offers more features and integration with other apps.
Two favorites are BusyCal by BusyMac and Flexibits Fantastical, both costing $49.99 from the Mac App Store. BusyCal’s focus is on powerful features, and Fantastical’s strength is the ability to use natural language to enter your events. Both are very popular, and competition between these popular apps means that they introduce new features in each new version.
On the other hand, if you value a more minimalistic calendar, then InstaCal ($4.99) and Itsycal (free) are both worth looking at.
Use Apps that Keep You Focused
We’ve already mentioned using a Pomodoro timer to keep you focused on your work, and we’ll introduce you to some helpful apps in this section. That’s just one way to maintain your focus, and other apps offer different strategies.
The trouble with a Mac — especially one with a large screen — is that everything is right there in front of you, distracting you from the task at hand. Wouldn’t it be great if you could fade out the windows you’re not using so they’re not screaming for your attention? And if you lack willpower, you may even need your computer to block access to distracting apps and websites.
Stay Focused in Short Bursts
Pomodoro apps use timers to encourage you to focus on your work. It’s easier to work consistently for 25 minutes then have a quick break than sit there for hours without an end in sight. And getting away from your desk at regular intervals is good for your eyes, fingers, and back.
Be Focused (free) is a good free way to get started. It’s a simple focus timer that lives in your menu bar and times your 25-minute (configurable) work sessions, as well as your breaks. A Pro version with more features is available for $4.99.
Other options are available with more features. Time Out (free, with options to support development) reminds you to take breaks on regular basis, but can also track your activity, and display graphs if the apps you’ve used, as well as the time you spent away from your Mac.
Vitamin-R ($24.99) offers the most features, and structures your work into short bursts of distraction-free, highly-focused activity, alternating with opportunities for “renewal, reflection, and intuition”. It helps you to define clear objectives, and slice up daunting tasks into smaller slices for optimal performance. Helpful charts let you see your progress and find your rhythm day by day and hour by hour. It includes audio to block out noise or create the right mood, and can automatically close distracting apps for you.
Fade Out Distracting Windows
HazeOver ($7.99) turns down distractions so you can focus on your current task by highlighting the front window and fading out all the background windows. Your focus automatically goes where it is meant to, and it’s great for working at night, too.
A free alternative is Hocus Focus (donationware). It hides application windows that have been inactive for a certain period of time, leaving your mind focused on what you’re actually working on.
Block Distracting Apps and Websites
Another source of distraction is our constant connection to the internet, and the instant access it gives us to news and social networking sites. Focus ($24.99, Team $99.99) will block distracting apps and websites, helping you stay on task. SelfControl is a good free alternative.
Freedom ($6.00/month, $129 forever) does something similar, but syncs across Mac, Windows, and iOS to block distractions from every computer and device. Besides individual websites, it can also block the whole internet, as well as apps you find distracting. It comes with advanced scheduling, and can lock itself in so that you can’t disable it when your willpower is especially weak.
Use Apps that Automate Your Work
When you have too much to do, delegate — share your workload with others. Have you ever considered delegating work to your computer? Automation apps allow you to do just that.
Automate Your Typing
The easiest way to get started is to automate your typing. Even a fast typist can save a lot of time here, and as a cute feature, TextExpander ($3.33/month, Team $7.96/month) keeps track of this for you, and can give you a report of how many days or hours you have saved since you started using the app. TextExpander (see our full review) is the best known and most powerful of these apps, and is triggered when you type in a few unique characters, which it expands to a long sentence, paragraph, or even complete document. These “snippets” can be personalized with custom fields and pop-up forms, making it even more versatile.
If you’re not a fan of subscription pricing, there are alternatives. In fact, you can create expandable snippets using macOS’s System Preferences — it’s just a little fiddly to access. Under the “Text” tab in your keyboard preferences, you can define snippets of text that you type, as well as the text that snippet is replaced with.
Typinator looks a little dated, but has many of TextExpander’s features for 24.99 euros. Less expensive options are Rocket Typist (4.99 euros) and aText ($4.99).
Automate Your Text Cleanup
If you edit a lot of text, make bulk changes, or move text from one type of document to another, TextSoap ($44.99 for two Macs, $64.99 for five) can save you a lot of time. It can automatically remove unwanted characters, fix messed up carriage returns, and automate a wide range of search and replace operations. It supports regular expressions, and can integrate into the text editor you’re using.
Automate Your File Management
Hazel ($32, Family Pack $49) is a powerful automation app that automatically organizes the files on your Mac’s hard drive. It watches the folders you tell it to, and organizes the files according to a set of rules you create. It can automatically file your documents into the right folder, rename your documents with more useful names, trash files you no longer need, and keep your desktop clear of clutter.
Automate Everything
If all of this automation appeals to you, you’ll definitely want to check out Keyboard Maestro ($36), my favorite in this section. It’s a powerful tool that can do most automation tasks, and if you set it up well, is able to replace many of the apps we mention in this review. Your imagination is the only limit.
If you’re a power user, this could be your ultimate app. It can save you a ton of time and effort by covering tasks like these:
- launching applications,
- text expansion,
- clipboard history,
- manipulating windows,
- file actions,
- providing menus and buttons,
- floating toolbar palettes,
- recording macros,
- custom notifications,
- and plenty more.
Finally, if you love having your work happen automatically, consider automating your online life as well. The web services IFTTT (“if this then that”) and Zapier are the place to make that happen.
Use Apps that Optimize Your Digital Workspace
macOS includes helpful user interface elements to smooth your workflow and enable you to work more efficiently. You can launch apps from the Dock or Spotlight, display multiple apps on the screen in windows, and work on different tasks in different Spaces, or virtual screens.
One way to boost your productivity is to learn how to make the most of these features. Another is to turbocharge them with more powerful apps.
Powerful Ways to Launch Your Apps and More
Launchers are convenient ways of running apps, but do a lot more, like search and automation. If you learn to harness the power of the right launcher, it will become the hub of everything you do on your Mac.
Alfred is a great example, and my personal favorite. It looks like Spotlight on the surface, but there’s an amazing amount of complexity under the hood. It boosts your efficiency with hotkeys, keywords, text expansion, search and custom actions. Although it’s a free download, you really need the 19 GBP Powerpack to make the most of it.
LaunchBar ($29, family $49) is similar. Like Alfred, it’s a great way to get things done if you like to keep your fingers on the keyboard. Both of these apps take over Spotlight’s Command-Space hotkey (or a different one if you prefer), then you just start typing. Launchbar can launch your apps (and documents), access your events, reminders, and contacts, manage your files, search for information, and keep a history of your clipboard. You just need one of these launcher apps, and if you learn to master it, and your productivity can go through the roof.
If you’re after a free alternative, consider Quicksilver, the app that started it all.
Organize Workspaces on Different Virtual Screens
I love using multiple Spaces (virtual screens, additional desktops) as I work, and switch between them with four-finger left and right swipes. A four-finger upward gesture will show me all of my Spaces on one screen. This allows me to organize the work I’m doing for different tasks on different screens, and switch quickly between them.
If you don’t use Spaces, give it a try. If you want even more control, here are a couple of apps you should consider.
Workspaces ($9.99) allows you not only to switch to a new workspace, but also automatically opens all the apps you’ll need for that task. It remembers where each window goes, so you can stay more focused when working on multiple projects.
Switchem ($10.99) is similar, and allows you to create groups of apps for each task, and also remembers the size and position of each window. The app can also tile your windows so there is no overlap, and provides a number of convenient shortcut keys to switch between your groups quickly.
Manage Your Windows Like a Pro
Apple has recently introduced a few new ways of working with windows, including Split View. Just hold down the green full-screen button in the upper-left corner until the window shrinks, then drag it to the left or right half of your screen. That’s handy, especially on smaller screens where you need to make the most of your space.
Mosaic (9.99 GBP, Pro 24.99 GBP) is like Split View, but much more configurable, allowing you to “effortlessly resize and reposition macOS apps”. By use of drag-and-drop, you can quickly rearrange a number of windows (not just two) into a variety of layout views, with no overlapping windows.
Moom ($10) is less expensive, and a little more limited. It allows you to zoom your windows to full screen, half screen, or quarter screen. When you hover your mouse over the green full-screen button, a layout palette pops up.
Free Apps For Mac Computer
If you’d rather manage your windows for free, Spectacle is a reasonable alternative.
More Tweaks to Your User Interface
We’ll finish our productivity roundup with a few apps that can make you more productive with various user interface tweaks.
Best Windows 10 Productivity Apps
PopClip ($9.99) saves you time by automatically displaying actions every time you select text, a little like what happens on iOS. You can instantly cut, copy or paste text, search or check spelling, or customize the menu with 171 free extensions which integrate with other apps and add advanced options.
Having to navigate to the right folder every time you save a file can be frustrating, especially if you use a lot of subfolders. Default Folder X ($34.95) helps in a number of ways, including giving you quick access to recent folders, quick mouse-over navigation that doesn’t require clicking, and keyboard shortcuts to your favorite folders.
Top Apps For Productivity
BetterTouchTool ($6.50, Lifetime $20) lets you take full control of your Mac’s input devices. It lets you customize the way your trackpad, mouse, keyboard, and touch bar work. Make the most of the app by defining keyboard shortcuts, recording key sequences, defining new trackpad gestures, and even managing your clipboard.
Best Productivity Apps For Mac Os X 10 11 Download Free
Finally, some apps (including quite a few mentioned in this review) place an icon on your menu bar. If you have quite a few apps that do this, things can get out of hand. Bartender ($15) solves this problem by allowing you to hide or rearrange them, or move them to a special Bartender icon bar. Vanilla is a good free alternative.